1. Institute for Democracy and Development "PolitA"
  2. United Nations Development Programme

Institute for Democracy and Development "PolitA"


Шукаємо людей в команду для роботи під час виборчої кампанії
Умови роботи треба обговорювати особисто - після ознайомленням з резюме

"Польовий" і "рекламно-агітаційний" напрямок

Ми пропонуємо
- пристойна з/п
- можливість стажування і навчання в
Institute for Democracy and Development "PolitA"

Щодо вакансії звертатися до Катерини Одарченко

United Nations Development Programme

Administrative Assistan

- University degree in foreign languages, management or economics;
- At least 3 years of experience in administration or related;
- Excellent fluency (both oral and written) in the English, Russian and Ukrainian languages;
- Experience with technical assistance projects is an asset;
- Proficient user of computers and office software packages (MS Word, Excel, etc.);
- Excellent interpersonal and task management skills and a client-oriented service orientation;
- Proficient user of computers and office software packages (MS Word, Excel, etc.);
- Ability to work under pressure, with strong delivery and deadline orientation;
- Ability to work in multi-cultural, multi-gender, multi-religion, multi-race and international environment;
- Strong oral and written communication skill.

Under the direct supervision of Administrative Officer, the incumbent will be assisting in administrative activities of the Project. Specifically, he/she will perform:
- Provision of front-desk service and telephone communications services;
- Receipt, registration, and forwarding of incoming faxes, letters and other official correspondence to proper department/unit/officer;
- Update and maintain administration related information in well organized and user friendly manner;
- Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by the project;
- Assist during monitoring, evaluation and auditing of the project;
- Provide administrative and logistics support, including visas, transportation, hotel bookings for the Project staff, consultants, guests, missions;
- Assist in procurement and delivery of goods and services;
- Assist in recruitment, personnel management, and leave management, including medical examination records and pension fund records;
- Serve as a Leave Monitor of the project personnel and maintain project staff attendance records;
- Maintain e-based data system (on Atlas, SharePoint, CBA-server, CBA-website) relevant to human resources, inventory etc.;
- Keep updated project inventory and serve as a focal point for the equipment storage and proper maintenance in accordance with UNDP Regulations. - Provide support in transfer/disposal of the project equipment in compliance with UNDP rules;
- Check vehicle logs and prepare the draft vehicle history reports and maintenance plans as required;
- Facilitate project related training/visit activities;
- Maintain consolidated activity/event plans of the project on website;
- Support updating of project related information on CBA website;
- Maintain and monitor log of communication equipment (e.g. mobiles) of all project staffs;
- Perform other appropriate functions/tasks assigned by the Administrative Officer.

Measurable outputs of the work assignment:
- Leave related data updated and documented in hard copy and in soft version;
- Inventory Report (monthly/quarterly/annual/ad hoc) prepared;
- Project files catalogued and documented;
- Travel and events related logistic support provided;
- CBA information posted on server and website.

Performance Indicators for evaluation of results:
- Regularity and timeliness in report preparation;
- Regularity and timeliness in updating data on server and website.

Please, apply
Deadline for applications is 24/04/2014

Additional information
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.


Національний університет
“Києво-Могилянська академія”
вул. Сковороди, 2, Київ 04070

Для розміщення вакансій звертайтесь
до Центру кар'єри та працевлаштування
тел.: 462-51-95, 417-82-15

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